This part of the contingency plan will take into consideration such events as strikes, riots, civil disturbances and other similar circumstances like Political Disaster Preparedness.
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Political Disaster Preparedness
In the event that one of the aforementioned situations is encountered the following procedures should be followed
DURING WORKING HOURS
- Dial 911 immediately and notify local authorities of the problem.
- Notify the nearest ERT Chairman or Department Manager of the situation.
- Alert building management of the problem so that other potentially threatened tenants may take the necessary precautions.
- All employees, as well as the public notification systems, should be notified of such a closing or evacuation.
DURING NON-WORKING HOURS
- Dial 911 immediately and notify local authorities of the problem.
- Notify the ERT Coordinator, or one of the ERT Chairmen, of the situation so the necessary actions can be planned for the following day.
Political Disaster Preparedness: Numbers for Employees, Vendors and Contractors
In the event that a disaster strike is eminent, there are a number of things that need due consideration both before the strike, and, immediately afterwards. These would include construction repairs, moving to and from the temporary site, notifying the employees, public and clients of your pre- and post-disaster plans, and perhaps most importantly, reestablishing the operational capabilities of the company in the aftermath of the disaster. In order to alleviate many of these problems, it is highly recommended that a complete and thorough telephone list be developed and updated on a regular basis. With this list the ERT Teams can properly and efficiently complete their respective responsibilities. Important telephone numbers to include on this list are:
EMERGENCY CONTACTS
- Local Police
- Fire and Rescue
- Ambulance and Paramedics
- Sheriff
- Poison Control
- Employee Contacts
- Administration Personnel
- Supporting Personnel
- Vendor Contacts
- Computer Equipment
- Telephone Equipment
- Office Equipment
- Mail Services
- Transportation Services
- Security and Alarm Services
- Building Contractors
- Carpentry
- Plumbing
- Electrical
- Roofing
PUBLIC CONTACTS
- Local Radio Station
- Local Television Network
COMMON OVERSIGHTS OF CONTINGENCY PLANNING
- Grafting computer equipment onto existing electrical and mechanical systems of standard building code circuits.
- Auditors conducting an engineering study of environmental conditioning products required and then purchasing only brand names in all categories regardless of compatibility.
- Backup battery bank not periodically discharged or emergency generators load tested.
- Transportation procedures to the alternate site which requires all key personnel and critical data to use the same vehicle.
- Selecting a backup site in the vicinity of your data center which could suffer from effects of the same disaster which brought your data center down.
- No copy of the disaster plan at the off-site vault.
- Storing long-term backup media above 80 degrees F and 60% humidity.
- Constructing the backup vault in the same building as the data center.
- No provision in the contingency plan for the return to the data center after the disaster.
- Not updating the recovery plan to account for planned upgrades or conversions.
- Not documenting and reviewing simulation exercises and tests.
- MANAGEMENT ASSUMES IT HAS A WORKABLE PLAN SIMPLY BECAUSE ONE EXISTS!!!
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